Medical Records Management

Medical records management is organizing and handling patients’ health information in a way convenient for medical professionals to access and carry out healthcare workflows. Patient records are created when people walk into a clinic or healthcare center for the first time. Health records management involves rules, regulations, procedures, and protocols to manage health records throughout their existence. This involves updating, modifying, communicating with other providers, and ensuring privacy and integrity. Managing health records is important since the data it contains leads to treatment decisions by doctors.  

Let’s build your project

Explore Medical Records Management

Among the many features of a medical records management solution lies the maintenance of holistic and accurate patient records for staff accessibility, physician requirements, and administrative purposes. Through a centralized platform, patient records can be efficiently utilized for various medical processes through its maintenance on a central, secure platform that offers web accessibility. Physicians and medical staff have access to a common platform that is updated for holistic reference. Our solution holds the capability to highlight document gaps for comprehensive record management in healthcare. This improves overall efficiency and reduces redundant processes, thereby increasing total profits and management processes.

Our patient record management technology tackles tracking patient records and other health records through an automated tracking process that eases staff woes and considerably reduces turn-around time. Furthermore, automation of information release and disclosures in accounting is also undertaken through this software, which aids in calculating costs for relevant processes and increased accessibility. Correspondence is, moreover, recorded, and maintained for easy referral and access. Patient records are accurately maintained and updated to avoid errors. Through this tracking and recording process, administrative errors are drastically reduced, and caregiving quality is dynamically increased.

Patient record management and access are simplified for cross-organization use. These include documents of patient disclosures and compliance-related information that can be accessed with relevance to a particular patient. This healthcare information is further protected through stringent security measures that eradicate the possibility of security breaches and misuse. Record management in healthcare is maintained for remote access with the ease of use and privacy maintenance. Furthermore, medical records are organized according to user requirements, and relative accessibility is significantly enhanced. Physicians, caregivers, nurses, administrative staff, and specialists can easily access information related to their own needs.

We deploy integration methodologies that work to interconnect electronic patient records with paper-based documents for holistic patient health information. Patient health records‘ accuracy and efficiency are significantly multiplied through the integration of electronic and past paper records. These records can then be stored on the healthcare organization’s central database platform for quick and easy retrieval and accessibility. Through record management in healthcare, manual processes of paper-based forms and entries are considerably reduced. Patient records are electronically accessible, and paper-based records are then translated onto the centralized platform for quick and efficient accessibility.

Healthcare organization’s personnel are empowered through multiple devices and workstation access to medical records for review and authentication through esignatures in the patient information management system. This process is proven to reduce time spent managing medical records and thereby increase productivity. Through top-of-the-line technology, healthcare data is integrated for multiple purposes and smooth accessibility. Additional automation features allow easy edits and modifications. Records and data are suitably secured through the process of eSignatures. Additionally, accessibility and awareness of the relevant caregiver are easily identified as each caregiver has their identity. Patient data is, therefore, secured from errors and easily updated by the concerned party.

The patient information management system is accessed and transitioned into an electronic format with efficient storage options during the conversion phase. These records are scanned and loaded into the centralized platform to increase workflow efficiency. This information can be accessed during and after the conversion process with a fair amount of ease through intelligent integration tools. Our solution is geared to offer a quick turn-around time for this conversion. Data entry, patient record updates, scanning, and extraction are all undertaken seamlessly through automated technologies. The centralized platform allows for complete access and usability for the relevant data.


A medical record management system enables physicians to access patients' medical information. This contains details like treatment history, immunizations, allergies, previous medications, pre-existing conditions, etc. This is vital for doctors who need to prescribe tests, scans, or medications for patients. A person’s health history can impact how he or she responds to certain treatments, so health records are important for making informed decisions.   

OSP can build a patient record management system to act as a centralized location for patients' medical information. With this, doctors can access, update, modify, and share it with other providers to collaborate on care or as part of referrals. In addition to helping with care, this also lowers the administrative burden and reduces operating overhead. These benefits invariably free up time and resources for doctors to devote elsewhere.

The health information stored on medical records is vital for patients as it influences providers' treatment decisions. OSP can develop medical records management software with multiple security features that prevent unauthorized access or unethical use of patients’ health information. This ensures that people’s protected health information is safe and reliable for use in case of emergencies or during ongoing treatments. Our platform for medical records management will streamline workflows without compromising security.

Let’s build your project

Medical Records Management Software Development Services


Integration Of Patient Record Management System With Other Software

  • Fast and Safe Access to Patient Data for Clinical and Billing Operations
  • Secure Access to Health Records Anytime and Anywhere
  • Minimize Paperwork in Handling Patient Data With Medical Records Management Software
  • Exchange Health Information Quickly and Securely with Other Providers
  • Fast and Accurate Charge Capture Due to Seamless Access to Records

Custom Patient Record Management System Development

  • Analysis Of Requirements For A Health Records Management Platform
  • Development of Custom APIs for Integration With Other Software
  • Medical Records Management Software Architecture Design
  • Design And Development Of UI/UX For The Patient Record Management System
  • Quality and Assessment Tests To Ensure Data Security and Compliance

Development of Healthcare Records Management Solution For Practices

  • Integration Of Patient Engagement System Within The Health Records Management
  • Inclusion of Telehealth Platform to Enable Records Access During Virtual Consultations
  • Rapid Access to Health History For Electronic Prescriptions
  • Scalable Design To Accommodate Future Expansion
  • View Lab Test Results and Scans Securely With a Few Clicks

Our Core Services

Solutions We Offer

What Our Client Said

Industry Industry Industry Industry Industry Industry Industry Industry Industry Industry

Case Studies

Let's Begin

Latest Talks


Insights from Dan Mendelson on the Evolution of Healthcare from Obama to Biden

Read More Hear

Nasha Fitter with David Williams Shares How Health Tech Improve Rare Disease

Read More Hear

Healthcare Transformation: Exploring Digital Health Trends with Jessica DeMassa

Read More Hear

EMR Integration- Top 5 Common Myths That Are Believed Still Today

Read More Hear

Healthcare Analytics Solutions: An Integral Part of the Medical Industry

Read More Hear

The Most Discussed Software Today: The What, Why, and How of EHR Interoperability Solutions

Read More Hear

Frequently Asked Questions

Several factors can influence the cost of implementing medical records management systems. These factors may include the system’s scalability, complexity, integration capabilities with existing systems, customization needs, regulatory compliance requirements, and vendor licensing fees. The costs may vary based on the size and type of healthcare organization, the data migration process, training and support requirements, and ongoing maintenance expenses. Security measures, interoperability, and data backup can also impact the costs.

Medical records are systematic documents of a patient’s medical history. Hence, medical records management comprises several key components, including health history, demography, identification information, medication records, diagnostic reports, treatment plans, diagnostic reports, progress notes, family history, consent forms, etc. It also includes financial information and, hence, is considered to be both medical and legal documents. As the information available in medical records management consists of susceptible details, this document has specific provisions and rights that restrict its access to only particular professionals.

Organizations should follow a systematic approach to choosing the proper Healthcare Records Management (HRM) solution. You must assess the organization’s needs, goals, and budget. Then, look for factors like interoperability, scalability, compliance with industry regulations (e.g., HIPAA), ease of use, and customization options. Conduct vendor evaluations and check for legacy and experience. Prioritize security features, data integration capabilities, and ongoing support services. These considerations will help organizations choose the right HRM, per their workflow and budget, while enhancing patient care and meeting regulatory requirements.

Yes, medical records management systems can integrate with other healthcare IT systems. This integration enables data exchange with EHRs, LIS, and other relevant systems. It enhances coordination, streamlines workflows, and allows access to comprehensive patient information. When systems are interconnected, it helps in accurate diagnostics, collaborative healthcare delivery, and enhanced treatment plans.

Yes, medical records management systems can be tailored for different medical specialties. Esteemed software development companies are experts at creating custom software that aligns with various medical specialties. Customizations may include adapting unique templates and workflows that align with the specific requirements of specialties such as oncology, cardiology, or orthopedics. It fosters system optimization for diverse medical practices, ensuring healthcare professionals can efficiently manage and retrieve specialty-specific data and support specialized care delivery.

The five essential elements of an effective records management system are Records Inventory and Classification, Retention scheduling, Records Storage and Conversion, Disaster Prevention and Recovery Planning, and Disposition. Records inventory and classification are the foundation of the best records management system. It includes a complete and accurate listing of patients’ records and related comprehensive information. Retention scheduling is all about records retention schedules, like how long records should be retained. Record storage and conversion ensure that records are stored in a secure and accessible manner. Disaster prevention and recovery planning ensures that records are quickly recovered during emergencies. Disposition is all about disposing or destructing and transferring records that help make an informed decision about retaining and managing.

The main difference between medical records management (MRM) and electronic health records (EHR) lies in their scope and interoperability. MRM typically refers to organizing and managing all types of medical records. It includes both paper and EMRs. On the other hand, EHR mainly refers to digital records containing a patient’s comprehensive health information from multiple healthcare providers. It is designed to be interoperable and allows seamless data sharing across healthcare settings.

Custom records management applications address the unique needs of different medical specialties and diverse healthcare organizations by offering specialty-focused features, customizable templates, and flexible workflow design. The software can be tailored to provide user-friendly interfaces and functionalities that align with the unique needs of different medical specialties and diverse healthcare organizations. Integration capabilities with existing or related systems ensure compatible records management practices.

Yes, OSP can develop custom healthcare records management software solutions tailored to the specific needs and workflows of healthcare organizations. We understand the unique needs of organizations and design tailored software that aligns with their individual needs. Once the software is implemented, custom training sessions help staff understand the functionalities of the software. If required, ongoing support is also available.

Comprehensive healthcare records management solutions comprise features such as a centralized platform for data storage, automated tracking, electronic data management, interoperability, e-signature, records scanning, secure user access controls, and more. Integration with existing systems and other healthcare systems is also an important feature. Compliance with industry standards ensures adherence to confidentiality. Authentication protocols and access control contribute to robust security. Automated workflows streamline record organization, while intelligent search functionalities aid quick retrieval.

Records management software solutions in healthcare automate the data entry process, minimizing manual input errors and ensuring the accuracy of patient information. These solutions streamline organizational workflows and help avoid duplicate entries, inaccurate diagnostic results, overlooked medical records, transcription mistakes, and incorrect medication instructions. These solutions mitigate errors by capturing information in real-time and promoting precise and reliable medical records.

Yes, records management solutions in the healthcare sector can support the seamless integration of additional features like telehealth records, imaging, and patient portals. When custom software is designed with these features, it promotes interoperability. It consolidates diverse data sources to provide a comprehensive view of patient data. Integration with telehealth records supports remote patient monitoring and virtual care coordination. Imaging integration enhances diagnostic capabilities while enabling the sharing of medical records with other clinicians specializing in treating a specific patient’s disease. Integration with patient portals allows patients to access their medical records and communicate with caregivers.

OSP can provide customized medical records management solutions that assist healthcare organizations in maintaining suitable workflows. We can help our customers to understand the loopholes and provide the right tailored solutions. Our software will include unique features to address all their concerns and enhance overall healthcare outcomes. We ensure adherence to security protocols and provide a centralized location for patients’ records. Our electronic medical records support and on-demand dashboards improve the organization and accessibility of patient health information.

OSP ensures that medical records management solutions comply with healthcare data security and privacy regulations, such as HIPAA, by implementing robust encryption measures and access controls. We train our staff in privacy protocols, conduct regular security assessments, and employ secure authentication methods to develop our solutions. Timely software updates that align with evolving regulatory standards are provided. Continuous monitoring, compliance audits, and risk assessments are conducted to maintain a secure environment for medical records.

OSP provides training for healthcare staff to use medical records management solutions effectively, ensuring a smooth transition to digital records management practices. We aim to provide tailored solutions to our customers that will add value to their organizational goals. We equip care providers with the skills and knowledge needed to maximize the benefits of digital record management, ultimately improving overall healthcare outcomes and streamlining administrative processes.

OSP has a history of providing healthcare organizations with the best software solutions. We have successfully helped businesses implement our tailored solutions and get the desired results. The case studies section on our website has many examples showcasing improvements in organizational efficiency, data accuracy, and overall patient care. Also, the testimonial section is proof of the success stories of our happy customers.

With our custom medical records management systems, we help healthcare organizations with ongoing maintenance, updates, and optimization. We follow a streamlined process that includes regular security updates, system audits, and performance optimizations to ensure continued effectiveness. Our dedicated team is proficient in addressing the evolving industry needs, implementing necessary changes, and offering continuous support. OSP ensures that our solutions are up-to-date and adhere to industry standards.

Schedule A Call