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Medical Records Management System

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Medical Records Management

Maintenance of patient records and information is crucial in defining the quality of care provided by a healthcare organization. Therefore, medical records management has emerged as a high priority among healthcare units for solutions that integrate data accessibility with everyday workflows for overall revenue cycle management. Our records management solutions work toward providing enhanced data quality and accuracy to improve productivity and optimize medical practices. By optimizing data and records, operational efficiency is multiplied by creating faster turn-around, tracking, and increasing patient satisfaction, which in turn increases profits. Medical record management solutions can further be integrated with performance analysis features to enhance the quality of service through compliance management, flexible reporting methodologies, statistical maintenance, and accounts management.

THE GROWING CHALLENGES

The common bottlenecks which might slow down your business growth

Paper-based Systems

Health records are currently dominated by a paper-based phenomenon that is negatively impacting patient medical record accessibility and tracking for administrative and medical purposes.

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Compliance Issues

Medical records are currently managed physically, which is drastically affecting compliance and causing revenue loss for the healthcare organization. The constantly evolving regulatory changes make it difficult for human efforts to keep up.

Weak Data Management

Data Breaches

Medical records can now be accessed on multiple devices by authorized medical staff and personnel, which is causing breaches in data and causing sensitive patient information to be misused.

Medical Identity Theft

Patient records and their health information is prone to identity theft, wherein a third party uses the patient information to access medical products and can alter this information. This alteration can result in improper medical treatment.

Stock Data Management

Safe Data Storage

Data storage that is free of risks continues to be a struggle for healthcare organizations due to the increasing number of hacks and breaches. Storing volumes of patient data on a platform that is secure is therefore a pressing need.

Higher Workforce Requirement

Consumer Expectation

With the initiation of electronic health records, patients now have access to medical information and their expectations to control this information is steadily increasing. This expectation is poised to rise as medical record evolve in the digital world.

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HOW OSP WORKS

Data Optimization through Medical Records Management

Addressing multiple health record management pain-points to offer a holistic solution

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Solutions

Centralized Platform

Among the many features of a medical records management solution lies the maintenance of holistic and accurate patient records for staff accessibility, physician requirements, and administrative purposes. Through a centralized platform, patient records can be efficiently utilized for various medical processes through its maintenance on a central, secure platform that offers web accessibility. Physicians and medical staff have access to a common platform that is updated for holistic reference. Our solution holds the capability to highlight document gaps for comprehensive record management in healthcare. This improves overall efficiency and reduces redundant processes, thereby increasing total profits and management processes.

Automated Tracking and Correspondence

Our patient record management technology tackles tracking patient records and other health records through an automated tracking process that eases staff woes and considerably reduces turn-around time. Furthermore, automation of information release and disclosures in accounting is also undertaken through this software, which aids in calculating costs for relevant processes and increased accessibility. Correspondence is, moreover, recorded, and maintained for easy referral and access. Patient records are accurately maintained and updated to avoid errors. Through this tracking and recording process, administrative errors are drastically reduced, and caregiving quality is dynamically increased.

Electronic Data Management

Patient record management and access are simplified for cross-organization use. These include documents of patient disclosures and compliance-related information that can be accessed with relevance to a particular patient. This healthcare information is further protected through stringent security measures that eradicate the possibility of security breaches and misuse. Record management in healthcare is maintained for remote access with the ease of use and privacy maintenance. Furthermore, medical records are organized according to user requirements, and relative accessibility is significantly enhanced. Physicians, caregivers, nurses, administrative staff, and specialists can easily access information related to their own needs.

EHR/EMR Integration

We deploy integration methodologies that work to interconnect electronic patient records with paper-based documents for holistic patient health information. Patient health records‘ accuracy and efficiency are significantly multiplied through the integration of electronic and past paper records. These records can then be stored on the healthcare organization’s central database platform for quick and easy retrieval and accessibility. Through record management in healthcare, manual processes of paper-based forms and entries are considerably reduced. Patient records are electronically accessible, and paper-based records are then translated onto the centralized platform for quick and efficient accessibility.

eSignatures

Healthcare organization’s personnel are empowered through multiple devices and workstation access to medical records for review and authentication through esignatures in the patient information management system. This process is proven to reduce time spent managing medical records and thereby increase productivity. Through top-of-the-line technology, healthcare data is integrated for multiple purposes and smooth accessibility. Additional automation features allow easy edits and modifications. Records and data are suitably secured through the process of eSignatures. Additionally, accessibility and awareness of the relevant caregiver are easily identified as each caregiver has their identity. Patient data is, therefore, secured from errors and easily updated by the concerned party.

Records Scanning and Abstraction

The patient information management system is accessed and transitioned into an electronic format with efficient storage options during the conversion phase. These records are scanned and loaded into the centralized platform to increase workflow efficiency. This information can be accessed during and after the conversion process with a fair amount of ease through intelligent integration tools. Our solution is geared to offer a quick turn-around time for this conversion. Data entry, patient record updates, scanning, and extraction are all undertaken seamlessly through automated technologies. The centralized platform allows for complete access and usability for the relevant data.

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Use Cases

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HIPAA Compliance

At OSP, we understand the importance of compliance with the Health Insurance Portability and Accountability Act (HIPAA) and our developers deploy stringent compliance guidelines into the medical records management solution for your healthcare organization. These include the placing provisions for evolving requirements and protection of disclosure information. Security of medical records remains a priority for us at OSP and we make every effort to provide advanced technologies toward this goal.

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Data Interoperability

OSP creates healthcare solutions for medical records management that are empowered with data interoperability to offer higher care coordination and eradicate gaps in patient health information. Our software is customized toward your personal integration requirements that can not only merge medical records, but deploy process integration. This increases the overall connectivity across your entire organization and augments patient satisfaction.

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Quality Management

OSP’s overarching goal in all its service and software deployments remains to enhance the quality of the healthcare organization in question. Toward this end, we ensure that our medical records management solutions are catered to enhance the overall quality of your organization through compliance methodologies, maintenance of high standards, data efficiency strategies, and holistic profit increase. Our robust solutions maintain and enhance the quality of healthcare data and records on a centralized platform.

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