Medical practitioners benefit greatly from new technological advancements, including access to virtual databases, advanced equipment, targeted therapies, and more efficient and effective testing methods- to name a few. However, today’s healthcare stakeholders depend more or less on these technologies to manage operations and care outcomes.
Practice management software is one such solution that has garnered a lot of positive responses from healthcare providers, leaders, and organizations. A software that oversees day-to-day operations like appointment scheduling, medication management, virtual consultations, billing, etc. That’s typically everything that happens in medical practice. So, practice management solutions incorporate telehealth solutions or remote patient monitoring.
Medical practice management solutions also deal with crucial and private patient information daily. And transferring updated patient information to the EHR or EMR systems manually is time-consuming. So, it’s better to integrate practice management systems with EMR and EHR systems. Here we’ve explored and accounted more about EMR practice management software.
Why Integrate EMR with Practice Management Software?
They are finding the right vendor or team for integrating practice management and EMR solution. The EMR practice management system needs to manage the practice’s clinical and administrative processes. Here are some key steps to make the practice management EMR integration process simplified and hassle-free.
Evaluate Your Vendor
Your EMR practice management integration process can become simpler if you pick the right technology partner. Every medical practice has specific needs, and the vendor must understand this. If you already have both an EMR management system and practice management software, then linking the systems is the vendor’s job. The vendor can also integrate compatible EMR software with the medical practice management system. Here are a few aspects to ensure when selecting the technology vendor.
1. Compliant with HL7 Standards
Knowing whether the vendor you’re aiming at meets the privacy and security regulations is crucial. Typically, EHR development vendors comply with standard regulations like HIPAA and HL7. Besides, EMR practice management vendors must adhere to HL7 specifications to effectively manage clinical and administrative data. Further, providers must ensure the EMR practice management software, which will be deployed, can seamlessly exchange demographic messages, billing information, etc.
2. Having a right team
Apart from ensuring compliance, knowing about the vendor’s previous work is also necessary. Of course, delegating the integration task to an IT team with no experience will be risky. It’s better if your chosen vendor has worked on such practice management and EHR integrations with different healthcare organizations. Moreover, the vendor must have a dedicated team for integration. Further, with proper resources and an experienced team, the vendor can deliver the best results. And providers’ EMR practice management software will be successfully deployed.
3. Time management
Product development is a complicated and time-consuming process in the health IT ecosystem. Often, it’s quite detailed and requires input from providers from time to time. So, providers need to discuss this aspect with the vendor before the process begins. Once you know about the EMR practice management software integration schedule, you can decide whether it will work for you. Knowing the project’s average completion time can help save time and resources.
Adopt a Project Management Approach
You are ready to proceed when you are confident that your IT vendor has the necessary experience with EMR/ EHR software and practice management. In order to prevent your vendor partners from putting your integration on hold until the next ice age, you must insist on a systematic, results-oriented approach to get it done. That means it’s time to put on your project management hat again. In system integration or implementation, project management is a useful approach. It’s a process that comprises organizing and managing resources so that the work is done within set scope, quality, time, and cost limitations. On that note, here are some key elements you should include.
1. Defining key responsibilities
This is where all of your research about the level of experience of your technological partner pays off. Choose the vendor in whom you have the most faith to lead the integration team. That person will be in charge of the process. Also, assign someone from your practice as the client’s point of contact. This should ideally be you. If that is not an option, it should be someone who can promptly reply to your vendor partners and has the fundamental technical understanding to be a resource to them. Whether it’s EHR integration or EMR, the internal team must understand their practice thoroughly to ensure the implementation of practice management EMR software is simplified.
2. Kickstart with planning and meeting
Once you’ve selected your team and exchanged the critical technical specifications, you must gather everyone involved in the integration to gain their buy-in and commitment. If the project’s technological partner does not try to schedule this meeting, you should. Before integrating and implementing EMR solutions and practice management systems begin, it’s essential to sketch out objectives, best practices, challenges, and timelines.
3. Consistent communication
Move forward on the decided action plan, which includes checkpoints to assess progress and proactively ward off any roadblocks after everyone understands their roles and responsibilities. Moreover, it’s crucial to maintain constant communication. This might be a weekly or monthly conference call with the key players or an e-mail sent by the project lead informing the team about the status of critical milestones.
4. Plan for product upgrades in the future
Finally, once the testing is complete and you’re confident that everything is working properly, don’t just leave. It would help if you waited until the system was in place to resolve future product upgrades that may influence the EMR practice management software integration.
Benefits of Electronic Practice Management EMR Software
An integrated Practice EMR Management software is known to offer multiple benefits. Healthcare providers actively adopting EMR practice management software will-
- Achieve streamlined and highly integrated workflows, improving clinical and administrative processes. By leveraging automated healthcare solutions within EHR and practice management software, providers can offer patients faster and more efficient services.
- Increase the revenue stream by streamlining the reimbursement processes. Integrated EMR management helps providers speed up processes like insurance verification, claims processing, and claims assessment.
- Improve patient care by automating the scheduling and billing processes. EMR practice management software can help staff focus more on patient care than administrative tasks by automatically sharing information across the EMR and EHR software.
In today’s rapidly changing healthcare ecosystem, practices will benefit from integrated solutions. And EMR practice management software is one such tech system. From ensuring a seamless flow of information between PMS and EMR or EHR systems to boosting efficiency and revenue, providers can easily achieve their business goals through this integrated software.
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Written by Riken Shah linkedin
Riken's work motto is to help healthcare providers use technological advancements to make healthcare easily accessible to all stakeholders, from providers to patients. Under his leadership and guidance, OSP Labs has successfully developed over 600 customized software solutions for 200+ healthcare clients across continents.